1. Scope and Controller Information
This Privacy Policy explains how Hatch Craft Ads LLC ("Hatch Craft Ads," "we," "us," or "our") collects, uses, stores, discloses, and protects personal information when you visit our website, communicate with us, or engage our digital marketing services. For purposes of applicable data protection law, Hatch Craft Ads LLC is the data controller for personal data processed under this policy unless otherwise specified in a separate client agreement.
2. Categories of Personal Data We Collect
We collect personal data directly from you, automatically through website technologies, and from authorized third parties where legally permitted. Depending on your interaction with us, collected data may include:
- Contact and identity data: name, email address, company name, role, and communication details.
- Commercial and project data: service inquiries, campaign objectives, budget ranges, platform identifiers, and contractual records.
- Technical and usage data: IP address, browser and device information, page paths, timestamps, referring pages, and interaction events.
- Communication records: meeting notes, support exchanges, and correspondence submitted via forms, email, or calls.
- Compliance and verification data: records required to meet legal, accounting, tax, security, or fraud-prevention obligations.
3. Legal Bases for Processing
Where required by law, we process personal data under one or more legal bases:
- Contract necessity: to evaluate, provide, and manage requested services or pre-contractual steps.
- Legitimate interests: to operate our business, improve services, secure our systems, and communicate professionally with prospective or existing clients.
- Consent: where legally required, such as specific marketing communications or non-essential cookies.
- Legal obligation: to comply with applicable laws, regulations, court orders, or lawful requests.
4. Purposes of Use
We use personal data for legitimate business and legal purposes, including to:
- Respond to inquiries, proposals, and service requests.
- Deliver digital marketing services, reporting, and account management.
- Administer contracts, billing, and operational workflows.
- Monitor website performance, improve user experience, and optimize content relevance.
- Protect against unauthorized access, fraud, abuse, or other security risks.
- Maintain legal, financial, and audit records.
5. Cookies, Analytics, and Similar Technologies
We use essential and performance-oriented technologies (for example, cookies, tags, and analytics scripts) to support site functionality, traffic measurement, and website improvements. You can manage cookies through your browser settings. Disabling certain technologies may affect website functionality or service quality.
6. Data Sharing and Disclosure
We do not sell personal information. We may disclose personal data only where necessary and appropriate to:
- Service providers and contractors supporting hosting, analytics, communications, security, or operations under confidentiality obligations.
- Professional advisers such as legal, accounting, compliance, or audit partners.
- Competent authorities, courts, or regulators when required by law or to protect legal rights, safety, and security.
- Successors in connection with a merger, acquisition, restructuring, or asset transfer, subject to appropriate safeguards.
7. International Data Transfers
Where personal data is transferred across borders, we implement commercially reasonable and legally appropriate safeguards, which may include contractual protections and vendor due diligence. By using our services, you acknowledge that your data may be processed in jurisdictions with different data protection standards, subject to applicable legal requirements.
8. Data Retention
We retain personal data only as long as necessary for the purposes stated in this policy, including service delivery, legal compliance, dispute resolution, and enforcement of agreements. Retention periods vary by data category and legal requirements. When data is no longer required, we delete or de-identify it using reasonable methods.
9. Security Measures
We maintain administrative, technical, and organizational safeguards designed to protect personal data against unauthorized access, misuse, alteration, disclosure, or loss. While we apply industry-aligned controls, no system can guarantee absolute security, and users should also take reasonable precautions when transmitting information online.
10. Your Privacy Rights
Subject to jurisdiction-specific law, you may have rights to access, correct, delete, restrict, object to processing, or request portability of certain personal data. You may also withdraw consent where processing is consent-based. We may verify identity before fulfilling requests and may deny requests where legally permitted.
11. U.S. State and International Disclosures
Where applicable, this policy is intended to support compliance with relevant U.S. state privacy frameworks and international data protection standards, including transparency, rights handling, and purpose limitation principles. We evaluate legal obligations periodically and update disclosures as necessary.
12. Third-Party Sites and Services
Our website may link to third-party websites or tools that are not controlled by Hatch Craft Ads LLC. We are not responsible for third-party privacy practices, and we encourage review of their independent policies before sharing personal data.
13. Children's Privacy
Our services and website are intended for business audiences and are not directed to children. We do not knowingly collect personal information from children in violation of applicable law.
14. Policy Changes
We may revise this Privacy Policy from time to time to reflect legal, technical, or operational changes. The "Last updated" date indicates when revisions became effective. Continued use of our website or services after updates constitutes acceptance of the revised policy where permitted by law.
15. Contact and Data Requests
For privacy inquiries, rights requests, or data-related concerns, contact: amron@hatchcraftadsllc.com.